Managing time is a big part of managing people. Like everything in life, shift work is a gentle balancing act and creating work schedules is not an easy task. It’s rare that everybody gets the shift they want, and if you manage hourly employees, you know how many issues can arise. Predicting busy times and arranging for staff accordingly doesn’t always go smoothly.
When creating shift schedules, there’s a lot to consider. You have to know who can work, how many people you actually need, and how to find the balance between providing excellent customer service and staying within budget. Probably, you already have some sort of system for creating work schedules, and while your technique may work, there is always room for improvement. If you’re still using paper scheduling, it’s time to consider a workforce management (WFM) system.
A WFM system is a practice that encompasses the proper employment of HR practices and processes, from payroll to the deploying of one’s workforce in an optimum way. Here’s why you should say goodbye to old-fashioned manual work and acquire a system so clever, optimised and automatic.
Integrated time clock can save your bottom line
A great workforce management system such as Planday has an integrated time clock which means that your employees will clock in when they arrive and clock out when they leave. This means that you will only pay for worked hours – allowing you to save up to 5% on the entire payroll cost.
The beauty of Planday is that it can clock employees in automatically and remotely, by for instance detecting them entering the building or when their mobile device connects to the company’s WIFI network.
Scheduling will suddenly become an easy task
Apart from handling your key HR, payroll data export and reporting tasks, a workforce management software can also handle scheduling. More specifically, you can make shift-scheduling more collaborative. Your employees can book, swap and give away shifts among themselves in an optimised scheduling template. All you have to do is accept the changes. The best part of this scheduling feature is that it’s online and on the cloud, which means that everyone can access the updated schedule anytime, anywhere.
At iMovo we can help implement a workforce management software Planday to your company’s requirements. Planday is the one place for all your administrative tasks – including staff management, scheduling, communications, time tracking and reporting. No matter the size of your team, Planday makes it easy to create and share a schedule, communicate with employees, and handle your HR processes. If you would like to learn more about workforce management and Planday, contact us on firstname.lastname@example.org.